As legal proceedings adapt to remote depositions, presenting exhibits in a virtual format brings new complexities. How can you achieve clarity and comprehension of exhibits for all parties without technical issues? 

Here are the common challenges of presenting exhibits remotely during depositions and ways to address them.

Technical Glitches and Connection Issues

The most immediate challenge when presenting exhibits remotely is technical difficulties. A poor internet connection can lead to delays, image distortions, or even lost visuals. This can create confusion and disrupt the flow of a deposition. Make sure all parties have reliable internet, high-quality cameras, and microphones to minimize issues.

File Format Compatibility

Not all digital files are compatible across different systems or software. For example, sharing an unsupported exhibit format may cause display issues, leading to delays or confusion. Standardize your file formats before the deposition and double-check that the platform you’re using supports them. PDF and image files are typically the safest formats for sharing exhibits during remote depositions.

Properly Displaying Exhibits

Even if the technical side is in order, showing exhibits clearly and professionally is another challenge. A simple screen share may not provide the clarity you need for detailed documents or images. If you’re using Zoom, take advantage of features like annotation tools or a dual monitor setup, allowing you to control the viewing experience and highlight key parts of the exhibit for all participants to see.

Witnesses’ Access to Exhibits

In traditional depositions, witnesses can review physical exhibits easily. Remote depositions require digital exhibits, which can be challenging if the witness isn’t familiar with viewing or navigating the files. Provide clear instructions on accessing the exhibits and test the process beforehand.

Protecting the Integrity of Exhibits

Remote depositions allow for quick document sharing but also pose risks to exhibit integrity, such as alteration, loss, or misinterpretation. Use secure platforms with features like watermarking or password protection to safeguard your exhibits.

Keeping Track of Exhibits

During a traditional deposition, attorneys physically present and catalog exhibits, making them easy to reference. In a remote setting, this process can become more complex. Implement a system for labeling, tracking, and referencing exhibits as you introduce them to stay organized. Keep a list of exhibit numbers or labels for easy reference by all parties.

Managing Multiple Exhibits

In some cases, a deposition may require the presentation of numerous exhibits. Managing multiple documents on a single screen can be overwhelming and lead to confusion. Prepare your exhibits in advance by creating a clear order for presenting them. Use separate files for each exhibit and share them individually when necessary, avoiding clutter and making it easier for all parties to stay focused.

Legal Compliance and Privacy Concerns

Finally, presenting exhibits remotely introduces potential compliance and privacy concerns. When sharing exhibits that contain confidential or sensitive information, it’s important to use secure, encrypted platforms. Take steps to comply with all legal requirements when handling confidential materials during a remote deposition.

At Legal Media Experts, we take the complexity out of remote depositions, offering secure, reliable, and efficient solutions to make sure your session runs smoothly. Whether you need court reporters, remote legal interpreters, or additional services like legal videographers and subpoena support, we’ve got you covered. Contact us today to learn more!